Introduction:
A letter is one of the important means of keeping in touch with friends and relatives, or doing business. We convey our thoughts or say, what we need to say, through our letters. Since a letter is written to a person who is at a distance we have to take special care while writing it. We have to see that our letter carries properly the thought and information we want to convey. So we should write our letters in simple, plain language. In this way we can avoid confussion or misunderstanding and make our letters pleasant to read. Letter-writing is, in fact, an art and this art is to be cultivated.
Different Types of Letters:
1) Private Letters – Written to friends and relatives.
2) Official Letters – Written to persons holding official positions, to the Headmaster or the Headmistress of a school.
3) Business Letters – Written to the head of a business organisation, to a trade or a manufacturer etc.
4) Letters to the Editors of Newspapers – Written to the Editors of different Newspapers on matters of public interest.
Different Parts of a Letter:
1) The Heading – The writer’s address and date of writing the letter.
2) The Salutation – The words by which the addressee is addressed
3) The Body – The subject – matter of the letter.
4) The Subscription – The courteous leave-taking of the writer.
5) The Superscription – The name and address of the person to whom the letter is written.
Also read: Important long Question and Answers From “JIMMY VALENTINE”, Class -11
Writing Skill – Letter
1) Write a letter to your Headmaster praying for early leave on account of sudden illness.
To
The Headmaster,
Haldibari High School
Haldibari, Coochbehar
Here are some examples of letter Writing for class – 5,6 and 7
Date- 25. 08. 2023
Sub – Prayer for early leave
Sir,
I beg to draw your kind attention to the following.
I was quite well when I came to school this morning. But from the second period I began to fill sick. It seems, I’m running a temperature. I have also got a very bad headache. I feel so unwell that I am unable to sit in the class any longer.
I, therefore, pray that you will kindly allow me to go home after the third period.
I remain,
Sir,
Yours obediently,
Sudip Roy
Class – VI (A), Roll No- 10
2) Write a letter to the Head of the institution requesting him/ her to make some reference books available in the school library.
To
The Headmistress,
Haldibari Girls’ High School
Haldibari, Coochbehar, 735122
Madam,
I beg to bring to your kind notice that some important books are not available in the library of our school. In fact, it has a poor collection of reference books on different subjects. The books which are available are either old or do not relate to the new course. They are of no use now. I approached the librarian madam to solve the problem. She advised me to pray to you in this regard.
I, therefore, request you to issue an order for purchasing a new reference books. This will not only be great help to the students, but also enrich the library. A list of the required books is already submitted to the librarian. Hope, you will kindly consider the case and oblige.
Your obediently,
Nandini Sen
Class – VIII (A), Roll no. – 05
Date
Haldibari, Coochbehar
2nd August, 2023
3) Write an application to the Headmaster of your school praying to grant you leave of absence owing to illness.
To
The Headmaster,
Deshbandhu High School
Belghoria, Kolkata, 700056
Sub – Leave of absence owing to illness
Sir,
With due respect and humble submission I beg to state that I could not attend school from Wednesday, the 7th June to Saturday, the 9th June, 2023. I was confined to bed these three days with a sudden attack of influenza.
I, thereafter, request you to grant me leave of absence for those three days only. A medical certificate is attached with this application for your kind consideration.
I remain,
Sir,
Your most obedient pupil,
Rahul Sharma
Class- VII (B), Roll no.- 15
Dated
Belghoria, Kolkata
11th day of June, 2023
Attached: Medical Certificate
4) Write an application to the Headmaster of your school for granting leave of absence on some particular occasion.
To
The Headmaster,
Binapith High School,
Krishnanagar, Nadia
Sub – Praying for leave of absence
Sir,
I beg most respectfully to state that the marriage ceremony of my elder sister comes off the day after tomorrow. It will be held at our ancestral home in Nabadwip. As I am going to join this happy occasion, it will not be possible for me to attend school for four days from tomorrow, the 24th August, 2023.
I, therefore, respectfully pray to you to grant me leave for those days only. My father will personally meet you to confirm my prayer.
Yours obediently,
Soumen Das
Class- VII (A), Roll no.- 6
Dated
Purba para
Krishnanagar, Nadia
The 23rd August, 2023.
5) Write an application to the Headmistress of your school with a prayer for issuing a transfer certificate.
To
The Headmistress,
Ashalata Girls’ High School,
25, Avinash Dutta Lane, Kolkata
Sub – Prayer for transfer certificate
Madam,
I have the honour to state that my father, a bank employee, has recently been transferred from Kolkata to Murshidabad. Our family will be shifted to that place very shortly. Therefore it will not be possible for me to continue my studies in your esteemed institution from the next season. I have cleared up all my duties and returned the books to the library.
I would humble request you to issue a transfer certificate to me at your earliest. This will be required to get myself admitted into a new school there. But the sweet memories of this school will always remain fresh in my mind.
I remain,
Madam,
Your most obedient pupil,
Sumana Ghosh
Class-VII (B), Roll no.- 8
Dated, Kolkata
The 25th July, 2023.